It is a Friday afternoon. You are bit relaxed. And then you notice that mail.
By the strange ‘rule of RFP’ the mail has an attached RFP. The sales lady needs the response on Monday. She apologies for the short notice. “But it is a very strategic opportunity!!!” she declares.
Sounds familiar! It may not be exactly the same, but generally the RFP response time is very short.
Sometimes it is other way. The RFP was received well in advance. The due date was three months down the line. You had several other fire fights going on. In spite of that you had promised yourself that this time you will give all your best. But the student syndrome walked in. The actual work on the proposal preparation started just a few weeks before the due date. Race against time is on!!
How do we manage?
Well generally we give the solution we know or love the most. Blurred problem definition, solution from old proposal, guestimate using anecdotal memory, involvement of “SMEs” for scientific (?) Delfi estimation is a typical rush of activities.
Then search of content is initiated. Within the short time available hectic search is done for suitable content. Everything we can put our hands on is searched. The old proposals, the intranet, brochures, presentations, case studies, profiles, smart spreadsheets: everything is welcome. Search appropriate content snippets, cut them, stich them and build the grate(?) proposal.
Hurray! We have won the race against time. Are we going to win? Sure! At least we think so. Luck is in our side and hope is our strategy.
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